From order to invoice
Orders that trigger the invoice, shipment, and customer notice.
Order management automationEnd-to-end process automation
We automate the processes that today depend on someone remembering, copying, pasting, and forwarding. We design workflows that connect your tools, move information between departments, request approvals, and send alerts when something gets stuck. Your team stops doing mechanical work and focuses on what takes judgment.
Updated:
- Hours saved every week
- Fewer data entry errors
- Alerts when something gets stuck
Processes that run themselves
900+ projects delivered
What automating your processes includes
From process analysis to a working workflow, measured and documented.
Analysis
- Mapping of the current process and its pain points.
- Calculation of the time and cost of doing it manually.
- Prioritization by return on investment.
Automation
- Workflows with n8n, Make, or custom development.
- Integration with email, spreadsheets, CRM, ERP, and WhatsApp.
- Approvals and exceptions with human involvement.
Operations
- Log of every run.
- Error alerts by email or WhatsApp.
- Documentation and training for the process owner.
Processes we automate most
Common examples at small and mid-size businesses.
Requests and approvals
Purchases, time off, and expenses approved on your phone.
Alerts and reminders
Due dates, payments, and appointments notified on time.
Notification and reminder automationAI-powered tasks
Emails sorted and documents read automatically.
AI task automationWhich process should you automate first? Find out in a minute
Four questions to find the automation with the best return for your business.
Your answers0 of 4
We recommend
Automate an entire process
An end-to-end workflow across departments, with approvals and alerts.
We recommend
Automate administrative tasks
Data entry, consolidation, and filing that someone does by hand today.
Administrative task automation
We recommend
Automate notifications and reminders
WhatsApp, email, or SMS alerts that go out on their own at the right moment.
Notification and reminder automation
We recommend
Automate order management
From order to invoice to shipping without entering data twice.
Order management automation
We recommend
Automate HR processes
Onboarding, employee changes, and certificates without the paperwork.
HR process automation
We recommend
Automate tasks with artificial intelligence
When something has to be read, sorted, or written, AI does the heavy lifting.
AI task automation
How we automate your processes
We start with the process that takes up the most of your time, automate it, measure the savings, and move on to the next one. No never-ending projects.
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Step 1: Process mapping
We look at how the task is done today, who does it, how long it takes, and which tools it lives in.
You: walk us through the process step by step
You get: a process map and the current time spent -
Step 2: Workflow design
We define triggers, rules, exceptions, and the points where a person steps in.
You: validate the rules and exceptions
You get: a diagram of the automated workflow -
Step 3: Build and testing
We build the workflow with test data and run it alongside the manual process.
You: review the test results
You get: an automation working in testing -
Step 4: Go-live
We activate the workflow, set up error alerts, and train whoever supervises it.
You: appoint an internal owner
You get: a live workflow and an operations guide -
Step 5: Measurement and fine-tuning
We compare time spent and errors before and after, and fine-tune as needed.
You: report special cases to us
You get: a savings report and adjustments
Manual process or automated process
The difference isn’t just time: it’s also control.
| Aspect | Manual process | Automated process by PACOWEB |
|---|---|---|
| Time | Hours a day on repetitive tasks. | Minutes of oversight. |
| Errors | Frequent data entry errors and oversights. | Rules that are always followed. |
| Traceability | Hard to know where each case stands. | Every step logged, with alerts. |
| Scale | More volume requires more people. | The workflow absorbs growth. |
What task does your team repeat every day? Tell us and we’ll tell you how much time you could get back.
Process automation by industry
Some cases where automation pays off fast.
Distribution and retail
Orders, billing, shipping, and receivables connected.
Healthcare
Appointment confirmations, authorizations, and patient reminders.
Professional services
Contracts, recurring billing, and client follow-up.
Business process automation FAQ
Which processes can be automated?
Ones that follow clear rules and repeat: moving data between systems, sending notices, generating documents, requesting approvals. With artificial intelligence, also those that involve reading or classifying text.
Do I need to change my tools?
Usually not. We connect the ones you already use, as long as they offer a way to integrate (API, email, spreadsheets, or webhooks).
What happens if the automation fails?
Every workflow logs its runs and sends error alerts, and we also define what to do in exceptional cases.
How much does it cost to automate a process?
It depends on how many systems and rules are involved. After reviewing the process, we give you a fixed price and an estimate of the time you’ll save.
What else is business process automation called?
It’s also known as automating business processes, workflow automation, or RPA for businesses. It’s related to RPA, workflows, n8n, Make, Zapier, and repetitive tasks, topics we review with you when your project needs them.
Can’t find your question?
Related services
Automations that usually go hand in hand with this one.
Get a quote for process automation
Tell us which process you want to automate, which tools you use, and how often it repeats. We’ll get back to you with a proposal.
- 1You contact us through the form or on WhatsApp.
- 2We talk about your business and what you need.
- 3You get the proposal in writing, with scope, timeline, and price.
Request your proposal
We reply during business hours (Bogotá time, UTC-5), usually the same day.
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