HR with less paperwork
We automate the HR processes that generate the most paperwork: screening résumés, coordinating interviews, collecting new-hire documents, recording payroll changes, issuing employment letters, and tracking expiration dates. Your HR team gets time back for people instead of paperwork.
Updated:
- Hiring without chasing paperwork
- Letters issued automatically
- Expiration dates under control
Less paperwork, more people
900+ projects delivered
What HR automation includes
Workflows for every stage of the employee lifecycle.
Screening
- Résumé intake and initial screening.
- Interview scheduling with reminders.
- Automated communication with candidates.
Hiring
- Document checklist requested and verified.
- Account and access setup for the new employee.
- Onboarding plan sent in stages.
Day to day
- Time-off and vacation requests with approval.
- Employment verification letters generated instantly.
- Alerts for contracts, medical exams, and training about to expire.
Manual or automated HR management
The department’s time goes to operational tasks.
Manual process
- Résumés
- Reviewed one by one.
- New-hire paperwork
- Requested and chased down by email.
- Letters and certificates
- One at a time, with days of waiting.
- Expiration dates
- Discovered late.
Automated process by PACOWEB
- Résumés
- Automatic initial screening by requirements.
- New-hire paperwork
- Requested and verified by the workflow.
- Letters and certificates
- Instantly, at any hour.
- Expiration dates
- Alerts well in advance.
Is your HR department buried in forms? We’ll show you what can be automated first.
HR processes we automate
You can start with one and add the rest.
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Recruiting
Job openings, applications, and interviews coordinated.
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Onboarding
Documents, system access, and orientation for new hires.
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Employment letters and certificates
Generated and sent with no manual steps.
How we automate your HR processes
We start with the process that takes up the most of your time, automate it, measure the savings, and move on to the next one. No never-ending projects.
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Step 1: Process mapping
We look at how the task is done today, who does it, how long it takes, and which tools it lives in.
You: walk us through the process step by step
You get: a process map and the current time spent -
Step 2: Workflow design
We define triggers, rules, exceptions, and the points where a person steps in.
You: validate the rules and exceptions
You get: a diagram of the automated workflow -
Step 3: Build and testing
We build the workflow with test data and run it alongside the manual process.
You: review the test results
You get: an automation working in testing -
Step 4: Go-live
We activate the workflow, set up error alerts, and train whoever supervises it.
You: appoint an internal owner
You get: a live workflow and an operations guide -
Step 5: Measurement and fine-tuning
We compare time spent and errors before and after, and fine-tune as needed.
You: report special cases to us
You get: a savings report and adjustments
HR automation by industry
Organizations with high staff turnover.
Retail and restaurants
High turnover and frequent hiring across multiple locations.
Manufacturing
Medical exams, work uniforms, and mandatory training.
Contact centers
High-volume hiring and shifting schedules.
Which process should you automate first? Find out in a minute
Four questions to find the automation with the best return for your business.
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HR process automation FAQ
Can’t find your question?
Message an advisor and we’ll get back to you during business hours (Bogotá time, UTC-5).
Can AI choose candidates?
It can help sort and summarize résumés against objective requirements, but the final decision always rests with a person on your team.
Does it integrate with my payroll software?
Yes, when the software offers an API or supports importing and exporting files.
How is personal data protected?
With restricted access, encrypted connections, and practices aligned with the privacy laws that apply to your business.
Do I need a new platform?
Not necessarily. We can automate on top of your current tools, such as email, forms, and spreadsheets.
What else is HR process automation called?
It’s also known as talent management automation, automating HR management, or payroll and payroll change automation. It’s related to RPA, workflows, n8n, Make, Zapier, and repetitive tasks, topics we review with you when your project needs them.
Related services
Automations that usually go hand in hand with this one.
Get a quote for HR automation
Tell us which HR process you want to automate and how many employees you have.
- 1You contact us through the form or on WhatsApp.
- 2We talk about your business and what you need.
- 3You get the proposal in writing, with scope, timeline, and price.
Request your proposal
We reply during business hours (Bogotá time, UTC-5), usually the same day.