Invoices and bills
Vendor details, amounts, and taxes.
Invoice processing automationAI document processing
We turn documents into usable data without anyone having to retype them. Using artificial intelligence and text recognition, we read PDFs, photos, scanned forms, contracts, and supporting documents, extract the fields you need, validate them, and send them to your ERP, CRM, or spreadsheet. Anything uncertain is flagged for human review.
Updated:
- Data extracted in seconds
- Varied formats
- Human review of uncertain items
Documents turned into data
10 years building for businesses
Documents we automate most
The ones that eat up the most data entry hours.
IDs and tax forms
Data for customer or vendor onboarding.
Contracts
Parties, dates, amounts, and key clauses.
Completed forms
Applications and surveys on paper or PDF.
What automated document processing includes
From document received to data entered.
Receiving
- Documents from email, WhatsApp, folders, or forms.
- Phone photos and scanned PDFs.
- Classification by document type.
Extraction
- AI-powered text recognition (OCR).
- Fields defined by document type.
- Tables and line items.
Validation and entry
- Validation rules and cross-checks against your data.
- Review queue for uncertain cases.
- Entry into your systems and archiving of the original.
How we automate reading your documents
We start with the process that takes up the most of your time, automate it, measure the savings, and move on to the next one. No never-ending projects.
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Step 1: AI assessment
We identify where artificial intelligence really adds value and where a simple rule is enough.
You: share real examples of the work
You get: cases prioritized by impact -
Step 2: Prototype
We build a first version with your data and test it with your team.
You: test the prototype with real cases
You get: a prototype and accuracy metrics -
Step 3: Training and rules
We fine-tune instructions, the knowledge base, and limits, and define when it hands off to a person.
You: review answers and correct them
You get: a refined version and an escalation protocol -
Step 4: Launch and follow-up
We launch on the chosen channel and review conversations and results during the first few weeks.
You: give us feedback
You get: a solution in production and a performance report
Which documents should you automate? Find out in a minute
Three questions to find out which document automation saves you the most hours.
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AI document processing
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Document processing by industry
Organizations with high document volume.
Banks, credit unions, and financial services
Loan applications and supporting documents.
Legal services
Data extraction from contracts and case files.
Logistics
Delivery notes, waybills, and proof of delivery.
Manual data entry or AI document processing
Retyping documents is slow and error-prone.
Manual data entry
- Speed
- Minutes per document.
- Errors
- Miscopied figures and names.
- Volume
- They pile up during peaks.
- Traceability
- Hard to know who entered what.
AI document processing by PACOWEB
- Speed
- Seconds per document.
- Errors
- Automatic data validation.
- Volume
- Handles hundreds with no backlog.
- Traceability
- Original document linked to every data point.
How many documents does your team key in each month? Send us a sample and we’ll show you the result.
AI document processing FAQ
Can’t find your question?
Message an advisor and we’ll get back to you during business hours (Bogotá time, UTC-5).
Does it work with photos taken on a phone?
Yes, as long as they’re legible. The system can ask for a new photo if the quality isn’t good enough.
How accurate is the extraction?
It depends on the document type and quality. We measure accuracy with your real documents and send anything below the threshold for review.
Where are the documents stored?
In the storage you choose, such as Drive, SharePoint, or your own server, linked to the data record.
Can handwritten documents be processed?
In some cases, yes, though with lower accuracy. We evaluate it with real samples.
What else is AI document processing called?
It’s also known as document data extraction, AI-powered OCR, or intelligent document processing. It’s related to OCR, data extraction, invoices, automated reports, and e-signatures, topics we review with you when your project needs them.
Related services
Automations that usually go hand in hand with this one.
Get a quote for automated document processing
Tell us what documents you receive, how many per month, and which system the data needs to go into.
- 1You contact us through the form or on WhatsApp.
- 2We talk about your business and what you need.
- 3You get the proposal in writing, with scope, timeline, and price.
Request your proposal
We reply during business hours (Bogotá time, UTC-5), usually the same day.
Your request0 of 6 required fields