Emails to spreadsheets
Requests and orders that arrive by email, logged automatically.
Administrative tasks on autopilot
We automate the administrative tasks nobody wants to do and everybody needs done: moving data from emails into spreadsheets, consolidating files, renaming and filing documents, reconciling lists, or sending the same report every week. A software bot does it without getting tired and without making mistakes.
Updated:
- Zero repetitive data entry
- Files that organize themselves
- Your team free for what matters
Office hours reclaimed
10 years building for businesses
Administrative tasks we automate
The ones that eat up the most office hours.
Invoices and receipts
Invoices received, read, and filed.
Invoice processing automationRecurring reports
Reports built and sent with no manual work.
Business reporting automationReconciliations
Matching statements, lists, or inventories.
What administrative automation includes
Software robots for repetitive office work.
Data capture
- Data from emails and forms moved into your spreadsheets or systems.
- Reading PDF and Excel attachments.
- Validation of incomplete or duplicate data.
Organization
- Renaming and filing documents by client or date.
- Folders created automatically in Drive or SharePoint.
- Consolidating files from multiple locations.
Delivery and tracking
- Reports sent on the day and at the time you set.
- List reconciliation with discrepancy alerts.
- A log of everything the bot did.
How we automate your administrative tasks
We start with the process that takes up the most of your time, automate it, measure the savings, and move on to the next one. No never-ending projects.
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Step 1: Process mapping
We look at how the task is done today, who does it, how long it takes, and which tools it lives in.
You: walk us through the process step by step
You get: a process map and the current time spent -
Step 2: Workflow design
We define triggers, rules, exceptions, and the points where a person steps in.
You: validate the rules and exceptions
You get: a diagram of the automated workflow -
Step 3: Build and testing
We build the workflow with test data and run it alongside the manual process.
You: review the test results
You get: an automation working in testing -
Step 4: Go-live
We activate the workflow, set up error alerts, and train whoever supervises it.
You: appoint an internal owner
You get: a live workflow and an operations guide -
Step 5: Measurement and fine-tuning
We compare time spent and errors before and after, and fine-tune as needed.
You: report special cases to us
You get: a savings report and adjustments
Which process should you automate first? Find out in a minute
Four questions to find the automation with the best return for your business.
Your answers0 of 4
We recommend
Automate an entire process
An end-to-end workflow across departments, with approvals and alerts.
Business process automation
We recommend
Automate administrative tasks
Data entry, consolidation, and filing that someone does by hand today.
We recommend
Automate notifications and reminders
WhatsApp, email, or SMS alerts that go out on their own at the right moment.
Notification and reminder automation
We recommend
Automate order management
From order to invoice to shipping without entering data twice.
Order management automation
We recommend
Automate HR processes
Onboarding, employee changes, and certificates without the paperwork.
HR process automation
We recommend
Automate tasks with artificial intelligence
When something has to be read, sorted, or written, AI does the heavy lifting.
AI task automation
Administrative automation by industry
Offices where these tasks take the biggest toll.
Accounting and law firms
Client records organized and deadlines under control.
Real estate agencies
Leases, rent payments, and reminders for landlords and tenants.
Foundations and trade associations
Consolidating project and member information.
Manual task or software bot
Repetitive work wears people out and adds no value.
Done by hand
- Time
- Hours per person, every week.
- Errors
- Copying and pasting leads to mistakes.
- Hours
- Business hours only.
- Motivation
- Tedious tasks that drain people.
Automated by PACOWEB
- Time
- Seconds per run.
- Errors
- Data validated automatically.
- Hours
- Any time, every day.
- Motivation
- Your team focuses on high-value work.
Is someone on your team spending all day copying and pasting? Let's talk about how to free up that time.
Administrative task automation FAQ
Can’t find your question?
Message an advisor and we’ll get back to you during business hours (Bogotá time, UTC-5).
Is this RPA?
It's the same principle: software that handles repetitive tasks. We use integrations and workflows (n8n, Make, scripts) that are usually more stable and less expensive than bots that mimic clicks.
Does it work with Excel and Google Sheets?
Yes. They're among the tools we connect most often, along with email, Drive, OneDrive, and SharePoint.
Is my data safe?
Yes. We use authorized connections with minimum permissions, and if you prefer, the workflow can be hosted on your own server.
How much time can I save?
It depends on the task. Before we start, we estimate the hours it takes today so you can see the expected savings.
What else is administrative task automation called?
People also search for it as automating admin work, office automation, or software bots for repetitive tasks. It's related to RPA, workflows, n8n, Make, Zapier, and repetitive tasks, topics we review with you when your project calls for them.
Related services
Automations that usually go hand in hand with this one.
Get a quote to automate your tasks
Describe the repetitive task, how long it takes, and which tools you use for it. We'll get back to you with a proposal.
- 1You contact us through the form or on WhatsApp.
- 2We talk about your business and what you need.
- 3You get the proposal in writing, with scope, timeline, and price.
Request your proposal
We reply during business hours (Bogotá time, UTC-5), usually the same day.
Your request0 of 6 required fields