Brick-and-mortar and online store
A single stock count so you never sell what you don’t have.
Inventory under control and purchases ordered on time
Running out of a product that sells every day costs you sales; overbuying ties up cash. We automate inventory control and the purchasing cycle: low-stock alerts, suggested purchase orders based on turnover, approvals from your phone, and stock synced across your store, warehouse, and point of sale. Your buyer stops combing through lists and decides with the information already prepared.
Updated:
- Alerts before you run out
- Suggested purchase orders
- Matching stock levels across every channel
Stock that alerts you in time
900+ projects delivered
What inventory and purchasing automation includes
From stock count to purchase order, with no side spreadsheets.
Inventory
- Stock synced across warehouse, retail store, and online store.
- Alerts for minimum stock levels and slow-moving products.
- Stock in and out logged from forms or scanners.
Purchasing
- Suggested purchase orders based on turnover and minimums.
- Approval by amount from your phone.
- Purchase order sent to the vendor by email.
Receiving
- Matching what was ordered against what was received.
- Shortage or discrepancy notices sent to the vendor.
- Stock levels updated automatically on receipt.
How we automate your inventory and purchasing
We start with the process that takes up the most of your time, automate it, measure the savings, and move on to the next one. No never-ending projects.
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Step 1: Process mapping
We look at how the task is done today, who does it, how long it takes, and which tools it lives in.
You: walk us through the process step by step
You get: a process map and the current time spent -
Step 2: Workflow design
We define triggers, rules, exceptions, and the points where a person steps in.
You: validate the rules and exceptions
You get: a diagram of the automated workflow -
Step 3: Build and testing
We build the workflow with test data and run it alongside the manual process.
You: review the test results
You get: an automation working in testing -
Step 4: Go-live
We activate the workflow, set up error alerts, and train whoever supervises it.
You: appoint an internal owner
You get: a live workflow and an operations guide -
Step 5: Measurement and fine-tuning
We compare time spent and errors before and after, and fine-tune as needed.
You: report special cases to us
You get: a savings report and adjustments
Inventory workflows we automate
Based on how your merchandise moves.
Internal requests
Departments that request supplies with approval.
Customer orders
Orders that deduct inventory when invoiced.
Order management automationCustom inventory system
When you need custom software.
Inventory management software developmentAutomate what you have vs. build a new system
You don’t always need to switch software to get control.
| Aspect | Custom inventory system | Automation on top of your tools |
|---|---|---|
| Starting point | New software gets built. | The tools you already use get connected. |
| Time | A project lasting several months. | First workflows up and running in weeks. |
| When it makes sense | Highly specific processes no software covers. | You already have an ERP, POS, or store and need them connected. |
| Change for the team | Learning a new tool. | They keep working where they already work. |
Ever sold something you no longer had? Tell us where you track your inventory and we’ll tell you what can be automated.
Which process should you automate first? Find out in a minute
Four questions to find the automation with the best return for your business.
Your answers0 of 4
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Automated inventory by industry
Businesses where a stockout or overstock hurts the most.
Restaurants
Supplies with minimum-level alerts and vendor orders.
Manufacturing
Raw materials tracked against planned production.
Pharmacies and clinics
Medications and devices with expiration date tracking.
FAQ about inventory and purchasing automation
Does it work if I track inventory in Excel?
Yes. We can automate on top of a well-structured spreadsheet and, as volume grows, migrate later to a more robust system.
Does it sync with my online store?
Yes, with WooCommerce, Shopify, and other platforms with an API. Every sale deducts from the same inventory your point of sale uses.
Are purchase orders sent automatically?
They’re generated automatically, but you decide whether they need approval. The usual setup is to require approval above a certain amount and leave routine purchases automatic.
How long does implementation take?
It depends on how many systems need to be connected and how clean your product data is. After reviewing them, we give you a timeline.
How much does it cost?
It depends on the number of warehouses, sales channels, and purchasing rules. We give you a fixed price once we understand your operation.
What else is inventory and purchasing automation called?
People also search for this as automated inventory control, purchase order automation, minimum stock alerts, or automatic replenishment. It relates to RPA, workflows, n8n, Make, Zapier, and repetitive tasks, topics we review with you when the project calls for them.
Can’t find your question?
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Get a quote for inventory automation
Tell us where you track inventory today, how many warehouses or sales channels you have, and how you handle purchasing. We’ll get back to you with a proposal.
- 1You contact us through the form or on WhatsApp.
- 2We talk about your business and what you need.
- 3You get the proposal in writing, with scope, timeline, and price.
Request your proposal
We reply during business hours (Bogotá time, UTC-5), usually the same day.
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