Purchasing and vendors
From request to purchase order, with vendor evaluation.
Vendor portal developmentCustom back-office software development in the US
We digitize your company’s administrative management with a custom system: purchase requests, travel expenses, contracts, fixed assets, and internal requests with clear approval workflows. Less paper, fewer lost emails, and an audit trail your auditors and management will appreciate.
Updated:
- Zero paper forms
- Approvals from your phone
- Contract and asset control
Internal requests in order
900+ projects delivered
Administrative processes we systematize
You can start with one and add the rest over time.
Travel expenses and petty cash
Advances, expense reconciliations, and reimbursements with digital receipts.
Internal financial management software developmentDocument management
Digital records with permissions and retention schedules.
Document management system developmentHuman resources
Payroll changes, time off, vacation, and verification letters.
HR software developmentWhat your back-office system includes
We cover the support processes that take up the most hours in your back office.
Purchasing and expenses
- Purchase requests with approval by amount.
- Travel expense and advance reconciliation with receipts.
- Vendor quote comparison.
Contracts and assets
- Contract database with expiration and insurance alerts.
- Fixed asset inventory with owner and location.
- Equipment records and maintenance history.
Control and reporting
- Approval workflows by department and level.
- Audit log for every transaction.
- Expense reports by cost center.
How we build your back-office system
We work in short stages, with deliverables you can test. You always know what’s being built, what’s left, and what we need from your team.
-
Step 1: Assessment
We review your current tools, who uses them, and where time or information gets lost.
You: give us access to what you use today
You get: an assessment and scope proposal -
Step 2: Functional design
We define roles, permissions, business rules, and the screens each user needs.
You: validate rules and roles
You get: a functional spec and prototype -
Step 3: Build
We develop in two-week cycles with progress demos.
You: attend the demos
You get: a test version every cycle -
Step 4: Launch
We deploy to a secure server, connect integrations, and train your team.
You: schedule the training
You get: a live platform and user guide
What management system does your business need? Find out in a minute
Four questions to pinpoint the type of software that solves your main problem. If it helps, we’ll add the result to your request.
Your answers0 of 4
We recommend
A CRM tailored to your sales process
Organizes leads, quotes, and follow-up in one place, with alerts so no customer goes cold.
Custom CRM development
We recommend
An ERP that connects your departments
Inventory, purchasing, sales, and billing sharing the same information, with no duplicate data across spreadsheets.
Custom ERP development
We recommend
A project management platform
Tasks, owners, timelines, and deliverables visible to the whole team and, if you want, to your clients.
Project management software development
We recommend
A custom business platform
When no standard software fits, we build the system around your operation and integrate it with the tools you already use.
Custom business platform development
Back-office systems for different industries
Organizations that benefit most from digitizing their support processes.
Foundations and nonprofits
Expense control by project and documentation for donors and audits.
Schools and educational institutions
Purchasing, faculty contracts, and asset control by campus.
Mid-size companies
Small back offices that need to do more with less.
Paper-based or digital administrative management
Paper forms and email work, but they cost you time and traceability.
Forms and email
- Requests
- Paper forms that travel from desk to desk.
- Supporting documents
- Invoices and receipts in paper folders.
- Expiration dates
- Discovered after the fact.
- Audit
- Reconstructing a case takes days.
PACOWEB back-office system
- Requests
- Digital forms with approval workflows.
- Supporting documents
- Digital supporting documents attached to every request.
- Expiration dates
- Advance alerts for contracts and insurance policies.
- Audit
- Complete history in one click.
Is your back office always putting out fires? We’ll help you figure out which process to digitize first.
FAQ about back-office software development
How quickly will we see results?
A purchasing or travel expense workflow can be up and running in a few weeks, and it usually frees up hours for your back office from the first month.
Can approvals be done from a phone?
Yes. Approvers get a notification and approve or reject from any device.
Is it suitable for organizations that undergo external audits?
Yes. The history of each request and its supporting documents makes reviews easier for auditors, statutory auditors, and donors.
Does it integrate with accounting software?
Yes, we can send purchasing and expense data to your accounting system via API or interface files.
What other names are back-office systems known by?
People also search for it as back-office software, administrative management system, or business administration software. It ties in with CRM, ERP, business management software, inventory management, and invoicing, which we review with you when your project needs them.
Can’t find your question?
Related services
What clients most often add to this project.
Get a quote for your back-office system
Tell us which requests you want to digitize and how many people are involved. We’ll send you a written scope and timeline.
- 1You contact us through the form or on WhatsApp.
- 2We talk about your business and what you need.
- 3You get the proposal in writing, with scope, timeline, and price.
Request your proposal
We reply during business hours (Bogotá time, UTC-5), usually the same day.
Your request0 of 6 required fields