Vendor registration
Organized onboarding and up-to-date documents.
Vendor portal development in the US
We build vendor portals that bring order to your relationship with your suppliers: onboarding with documents, evaluation, purchase orders, invoice submission, and payment status lookup. Purchasing and treasury stop answering calls, and your company gains control and transparency.
Updated:
- Online registration and documents
- Paperless invoice submission
- Visible payment status
Procurement under control
10 years building for businesses
What you can manage with the portal
Modules you can turn on in stages.
Requests for quotes
Compare bids in an objective chart.
Invoice submission
Electronic invoices received and validated.
Financial control
Accounts payable integrated into your cash flow.
Internal financial management software developmentWhich portal does your business need? Find out in a minute
Answer four questions, and we’ll tell you which type of portal or intranet best fits your case.
Your answers0 of 4
We recommend
A corporate intranet
A hub for announcements, documents, the directory, and internal processes.
Corporate intranet development
We recommend
An employee portal
Self-service for employment letters, vacation, pay stubs, and HR requests.
Employee portal development
We recommend
A private customer portal
Your customers check orders, invoices, documents, and requests without having to message you.
Customer portal development
We recommend
A B2B platform
Wholesale orders with customer-specific pricing, credit limits, and a private catalog.
B2B platform development
We recommend
A vendor portal
Vendor registration, documents, purchase orders, and invoices in one place.
What your vendor portal includes
The complete cycle, from registration to payment.
Registration and evaluation
- Registration form with required documents.
- Expiration alerts for tax documents, insurance policies, and certificates.
- Periodic performance evaluation.
Purchasing
- Requests for quotes sent to multiple vendors.
- Purchase orders published and accepted online.
- Delivery and receipt confirmation.
Payments
- Invoice submission with validation.
- Status of each invoice and payment date.
- Downloadable withholding tax certificates.
Vendor portals by industry
Companies with many vendors or strict control requirements.
Construction
Subcontractors with insurance bonds, sign-off reports, and progress billing.
Manufacturing
Raw material suppliers with quality certificates.
Hospitality and food
Regular suppliers with daily deliveries.
How we build your vendor portal
We work in short stages, with deliverables you can test. You always know what’s being built, what’s left, and what we need from your team.
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Step 1: Discovery
We interview the departments that will use the system and map how information flows today.
You: show us how you work today
You get: a process map and scope -
Step 2: Prototype
We design the main screens in a clickable prototype to validate them before writing code.
You: test the prototype with your team
You get: an approved prototype -
Step 3: Development by module
We build and deliver module by module, so your team can start using it soon.
You: test each module
You get: working modules in testing -
Step 4: Migration and training
We load your current data, train each role, and support you through launch.
You: hand over your databases
You get: a live system and user manuals -
Step 5: Support and improvement
We measure actual usage and make any needed adjustments during the support period.
You: report adjustments through the support channel
You get: a usage and improvements report
Vendor management by email or on a portal
Organizing your vendors reduces risk and frees up your purchasing team.
| Aspect | Email and shared folders | PACOWEB vendor portal |
|---|---|---|
| Documents | Expired without anyone noticing. | Alerts before expiration. |
| Quotes | Compared by hand in Excel. | Automatic bid comparison chart. |
| Invoices | They land in different inboxes. | Single submission point with visible status. |
| Payment inquiries | Constant calls to treasury. | Vendors check on their own. |
Are purchasing and treasury losing time on vendor calls? Let’s talk about your portal.
FAQ about vendor portal development
Do vendors pay to use the portal?
No. The portal belongs to your company, and vendors use it free of charge.
Does it accept electronic invoices?
Yes. Vendors upload the XML and PDF, and the system checks the data against the purchase order.
Does it integrate with accounting?
Yes, approved invoices can flow into your accounting software via API or flat file.
Does it help with audits and anti-money laundering compliance (SAGRILAFT)?
It makes it easier to keep each vendor’s documents, declarations, and evaluations organized and traceable.
What other names are vendor portals known by?
Also searched for as procurement portal, online supplier management, or supplier extranet. It’s a service related to intranets, extranets, customer portals, secure login, and document management, topics we review with you when your project needs them.
Can’t find your question?
Related services
What clients most often add to this project.
Get a quote for your vendor portal
Tell us how many vendors you work with and which part of the process you want to organize first.
- 1You contact us through the form or on WhatsApp.
- 2We talk about your business and what you need.
- 3You get the proposal in writing, with scope, timeline, and price.
Request your proposal
We reply during business hours (Bogotá time, UTC-5), usually the same day.
Your request0 of 6 required fields